Open Position
Hiring: Business Manager
Location: Irvine, CA | Hybrid
Location: Irvine, CA | HYBRID (Office and Remote)
Position: 30-hours / week
Reports to: Owner & Principal Event Planner, Patricia Johnson
Growth Track: Two-year pathway to General Manager with a longer-term COO-track opportunity
BUILD THE OPERATIONAL ENGINE
BEHIND THE MOST SUCCESSFUL GATHERINGS FOR TODAY’S TRUSTED BUSINESS LEADERS AND BRANDS
Patrician Company designs and delivers luxury, high-stakes events where strategy, hospitality, and flawless execution come together.
We are scaling our event portfolio for 2026 and are building the operational engine behind our next chapter of growth.
We are hiring a Business Manager to support the accounting, payroll, budgeting, HR, and internal systems that keep Patrician Company organized, compliant, and positioned for sustainable growth.
THE OPPORTUNITY
As Patrician Company expands its event portfolio for 2026, we are building the operational systems that support consistent, flawless execution across every engagement.
This role exists to bring structure, clarity, and follow-through to that system.
The Business Manager supports the operational core of Patrician Company—managing finance, HR, and internal systems so the CEO and team can focus on producing exceptional events.
This is an opportunity to step into a growing company at a pivotal moment and build the financial and operational foundation that supports sustainable growth and execution excellence.
Patrician Company Is Scaling Its Event Engine.
the role
The Business Manager leads the internal operations of Patrician Company, overseeing accounting, payroll, budgeting, HR, insurance, and internal systems.
This role is essential to our ability to scale. You will ensure our financials are accurate, our budgets are managed with discipline, and our operations run smoothly and efficiently.
You will serve as the CEO’s operational partner, bringing structure, clarity, and accountability to the business so our team can focus on producing exceptional events.
WHAT YOU'LL OWN
- Oversee day-to-day accounting operations, including accounts payable and accounts receivable
- Complete monthly reconciliations and maintain accurate, clean financial records
- Process payroll accurately and on time
- Prepare and review monthly financial reports
- Lead bi-monthly P&L reviews with the CEO to ensure budget discipline and financial clarity
- Monitor operating budgets and flag risks or variances early
Financial Management & Accounting
- Ensure HR policies, documentation, and compliance requirements are current and aligned with state and federal regulations
- Support onboarding and offboarding processes
- Maintain employee records and oversee compliance standards
Human Resources & Compliance
- Maintain up-to-date company insurance policies
- Collect and manage vendor certificates of insurance (COIs) for client events
- Oversee vendor and independent contractor agreements
- Ensure all required state and city business licenses are current
- Support the production and execution of up to 24 events in 2026
- Assist with timelines, run-of-show documents, production schedules, day-of installation, and post-event strike
- Support on-site execution at client venues, including evenings and weekend
Insurance, Contracts & Licenses
- Maintain and improve internal workflows and operating systems
- Ensure files, financial records, and contracts are organized and easily accessible
- Identify inefficiencies and implement improvements that increase clarity and scalability
- Support documentation of processes to strengthen operational consistency
Project Management
What Success Looks Like
- Complete a full review of current financials, systems, payroll, HR compliance, insurance, and licenses
- Identify immediate risks, gaps, or inefficiencies
- Establish a clean monthly reconciliation rhythm
- Ensure books are fully reconciled and current
- Create clarity around the current operating budget and cash flow
- Begin bi-monthly P&L review meetings with the CEO
- Complete a full review of current financials, systems, payroll, HR compliance, insurance, and licenses
- Identify immediate risks, gaps, or inefficiencies
- Establish a clean monthly reconciliation rhythm
- Ensure books are fully reconciled and current
- Create clarity around the current operating budget and cash flow
- Begin bi-monthly P&L review meetings with the CEO
Within 30 Days
- Implement consistent payroll and reporting processes
- Confirm all HR documentation, insurance policies, vendor COIs, and business licenses are up to date
- Organize financial files, contracts, and internal documentation for easy access
- Introduce at least 2–3 workflow improvements that increase efficiency or visibility
- Implement consistent payroll and reporting processes
- Confirm all HR documentation, insurance policies, vendor COIs, and business licenses are up to date
- Organize financial files, contracts, and internal documentation for easy access
- Introduce at least 2–3 workflow improvements that increase efficiency or visibility
Within 60-90 Days
- Maintain accurate, disciplined financial reporting with no surprises
- Operate within budget with proactive forecasting and cash flow management
- Build documented systems that support team growth and scalability
- Serve as a trusted operational partner to the CEO
- Strengthen the financial and structural foundation required for sustainable growth
- Maintain accurate, disciplined financial reporting with no surprises
- Operate within budget with proactive forecasting and cash flow management
- Build documented systems that support team growth and scalability
- Serve as a trusted operational partner to the CEO
- Strengthen the financial and structural foundation required for sustainable growth
Within 12 Months
WHO YOU ARE
You are someone who:
- Operates with high integrity and discretion
- Is financially disciplined and numbers-driven
- Thinks in systems, structure, and long-term sustainability
- Notices gaps, risks, and inefficiencies before others do
- Takes ownership and follows through without needing reminders
You are proactive, organized, and calm under pressure. You value accuracy. You respect deadlines. You take pride in creating order, financial clarity, and operational strength behind the scenes.
Requirements:
- 5+ years of experience in bookkeeping, accounting, or financial operations
- Advanced proficiency in QuickBooks Online
- Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar)
- Proficiency in Microsoft Office (Excel required)
- Bachelor’s degree in Accounting, Finance, or related field
- Ability to read, analyze, and provide recommendations based on P&L statements and financial reports
- Working understanding of insurance coverage, certificates of insurance (COIs), and basic risk management
- Demonstrated experience building and improving operational systems
- Exceptional organizational skills with the ability to maintain secure, well-structured financial and contract records
- Ability to manage multiple deadlines with accuracy and attention to detail
Nice to Have:
- Experience in events, hospitality, marketing, or a service-based business
- Familiarity with vendor contracts and independent contractor agreements
- Comfort using AI tools (ChatGPT, Claude, etc.) to improve workflow efficiency
- Genuine interest in back-office operations and business infrastructure
Do Not apply if:
- Prefer creative work over operational and financial structure
- Avoid difficult conversations about budgets, cash flow, or compliance
- Struggle to meet deadlines or require frequent reminders
- Dislike working with numbers, reconciliations, or detailed reporting
- Resist systems, documentation, or process improvement
- Prefer being told what to do rather than proactively identifying what needs attention
This role requires attention to detail, financial accuracy, discretion, and disciplined follow-through.
You must be comfortable managing sensitive information, maintaining compliance, and ensuring the business operates within budget at all times.
Small errors can have large consequences. Precision matters here.
WHY PATRICIAN COMPANY
- Hybrid work environment based in Irvine, CA
- Direct partnership with the CEO in a high-growth company
- Opportunity to build and strengthen the operational foundation of a scaling business
- Meaningful exposure to high-stakes events serving respected brands, executives, and founders
- A small, thoughtful team committed to excellence, discipline, and hospitality
- This role is ideal for someone who values financial clarity, operational strength, and building systems that support long-term growth.