Open Position
EVENT COORDINATOR
Location: Irvine, CA | Hybrid
Location: Irvine, CA | Hybrid (Office, Remote, Client Venues)
Position: Full-Time
Reports to: Owner & Principal Event Planner, Patricia Johnson
Growth Track: 18-month pathway to Senior Event Planner with a longer-term VP Event Operations-track opportunity
PRODUCE EVENTS
BEHIND THE MOST SUCCESSFUL GATHERINGS FOR TODAY’S TRUSTED BUSINESS LEADERS AND BRANDS
Patrician Company designs and delivers luxury, high-stakes events where strategy, hospitality, and flawless execution come together.
We are scaling our event portfolio for 2026 and are building the operational engine behind our next chapter of growth.
We are hiring an Event Coordinator to support the planning and execution of our events—bringing clarity, care, and flawless execution to every detail.
THE OPPORTUNITY
As Patrician Company expands its event portfolio for 2026, we are building the operational systems that support consistent, flawless execution across every engagement.
This role exists to bring structure, clarity, and follow-through to that system.
The Event Coordinator supports the engine behind our events—ensuring timelines stay on track, vendors are well managed, and clients feel informed and supported at every stage of the process.
This is an opportunity to step into a growing company at a pivotal moment and play a meaningful role in how our events are planned, executed, and experienced.
Patrician Company Is Scaling Its Event Engine.
the role
The Event Coordinator supports the production and execution of client events from the early design phase through event day and beyond. This role is central to how our clients experience Patrician Company: strategic, organized, and nurtured for.
You will help ensure that every moving part is thoughtfully managed so the experience feels stress-free for the client and unforgettable to those attending.
WHAT YOU'LL OWN
- Prepare and deliver a clear, polished event update to every active client every Monday
- Coordinate and prepare for bi-monthly client status meetings
- Help clients feel informed, supported, and at peace throughout the process
Client CARE & Communication
- Manage vendors from onboarding through close-out
- Track proposals, approvals, contracts, payments, and insurance certificates
- Maintain clean, organized records and documentation
Vendor CARE & Coordination
- Support the production and execution of up to 24 events in 2026
- Assist with timelines, run-of-show documents, production schedules, day-of installation, and post-event strike
- Support on-site execution at client venues, including evenings and weekend
- Support the production and execution of up to 24 events in 2026
- Assist with timelines, run-of-show documents, production schedules, day-of installation, and post-event strike
- Support on-site execution at client venues, including evenings and weekend
Event Execution
- Maintain detailed project plans and task lists
- Anticipate needs and flag potential issues early
- Update internal SOPs, frameworks, templates and databases
Project Management
What Success Looks Like
- Understand all active event priorities, plans, and timelines
- Begin supporting Monday client updates and bi-monthly status meetings
- Learn Patrician Company standards, systems, and workflows
- Understand all active event priorities, plans, and timelines
- Begin supporting Monday client updates and bi-monthly status meetings
- Learn Patrician Company standards, systems, and workflows
Within 30 Days
- Confidently manage vendor documentation and approvals
- Support on-site execution with professionalism and calm
- Proactively identify details that need attention
- Draft and deliver post-event recap to clients
- Confidently manage vendor documentation and approvals
- Support on-site execution with professionalism and calm
- Proactively identify details that need attention
- Draft and deliver post-event recap to clients
Within 90 Days
- Serve as a trusted coordination partner across multiple events
- Consistently deliver organized, thoughtful, and polished work
- Contribute to a seamless client and guest experience
- Serve as a trusted coordination partner across multiple events
- Consistently deliver organized, thoughtful, and polished work
- Contribute to a seamless client and guest experience
Within 12 Months
WHO YOU ARE
You are someone who:
- Has a keen eye for details
- Self-starter and problem-solver
- Communicates quickly, clearly, and professionally
- Takes ownership and follows through
- Brings a calm, positive presence to fast-moving, high-stakes environments
- Cares deeply about doing excellent work for our clients and their guests
You are empathetic, high-integrity, and naturally solutions-oriented. You enjoy supporting others and take pride in creating order, clarity, and ease.
Requirements:
- Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong note-taking and organizational skills
- Working knowledge of basic project planning and budgeting
- Ability to manage multiple deadlines with care and accuracy
- Willingness to travel, work on-site at client venues as needed
Nice to Have:
- Experience in events, hospitality, marketing, or production
- Familiarity with project management tools (Asana, Trello, Monday)
- Currently uses AI tools (ChatGPT, Canva AI, Repllit, Claud.ai)
- Natural interest in design, branding, or experiential marketing
Do Not apply if:
- Prefer loosely defined roles or minimal structure
- Feel uncomfortable managing details, timelines, or documentation
- Dislike following up, tracking progress, or closing open loops
- Need constant direction to move work forward
- Are easily stressed by fast-moving, high-stakes environments
- Are not comfortable working on-site at client venues or traveling as needed
WHY PATRICIAN COMPANY
- Hybrid work environment based in Irvine, CA.
- Exposure to meaningful, high-impact eventsOpportunity to develop skills in project management, client relations, design, copywriting, and experiential marketing
- A small, thoughtful team committed to growth, excellence, and hospitalityThis role is ideal for someone who values precision, care, and beautifully executed work.